Privacy Policy
Last Updated: November 13, 2025
Spirgel Patent Services, LLC
Website: filemypatentusa.com
Spirgel Patent Services, LLC (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.
By using our website, you agree to the terms of this Privacy Policy.
1. Information We Collect
We collect only the information necessary to provide our patent-related services. This includes:
Personal Information
Name
Company Name
Email Address
Mailing Address
Uploaded Documents, including any documents you submit for service purposes (e.g., patent-related files).
USPTO Entity Status
Automatically-Collected Data
Squarespace, our website provider, may automatically collect limited technical information such as:
IP address
Browser type
Device information
Basic traffic analytics
We do not use tracking cookies for advertising or user profiling.
2. How We Use Your Information
We use your information solely for legitimate business purposes, including:
Providing patent document preparation and related services
Responding to inquiries
Sending confirmations or service-related communications
Maintaining security and preventing fraud
Complying with legal obligations
We do not sell or share your information for advertising purposes.
3. How Your Information Is Stored and Sent
Website forms are hosted by Squarespace.
Form submissions are securely transmitted to our business email at ProtonMail, which uses encryption for inbox storage.
Uploaded documents are used only for service fulfillment and stored securely.
4. Legal Basis for Processing (GDPR – European Union)
If you are located in the European Union, we process your personal data on the following legal bases:
Contractual necessity: To provide the services you request.
Legitimate interests: To operate and improve our business securely.
Legal compliance: To meet regulatory requirements.
Consent: When you voluntarily submit information to us.
You may withdraw consent at any time by contacting us.
5. How We Share Your Information
We may share your information only with:
Service providers such as Squarespace (website host)
Email service provider: ProtonMail
Government agencies, if legally required (e.g., court orders, compliance obligations)
We do not share your data with marketers, advertisers, or unrelated third parties.
6. Data Retention
We retain your information only for as long as necessary to:
Provide requested services
Maintain accurate business and tax records
Comply with legal requirements
Once information is no longer needed, we securely delete it.
7. Your Rights (GDPR & Other Applicable Laws)
If you are located in the EU or UK, you have the right to:
Access your personal data
Request correction or deletion
Request data portability
Restrict or object to processing
Withdraw consent
To exercise rights, contact us at: jack@filemypatentusa.com
We comply with applicable U.S. federal and Texas privacy laws as well.
8. Data Security
We take reasonable administrative, technical, and physical measures to protect your information, including:
Encrypted email storage
Secure HTTPS website forms
Restricted access to transmitted documents
However, no online transmission is ever 100% secure.
9. International Data Transfers
Because we are based in the United States, information submitted by users in the EU may be transferred to and processed in the U.S.
We rely on legitimate business interests and contractual necessity for these transfers.
10. Children’s Privacy
Our website and services are not directed to individuals under 18.
We do not knowingly collect information from children.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated “Last Updated” date.
12. Contact Us
For privacy-related questions or requests:
Spirgel Patent Services, LLC
Email: jack@filemypatentusa.com
Location: Texas, United States